Over de functie

As a Project Support Specialist, you play a key role in ensuring the smooth execution of multiple projects within a dynamic, innovation-driven environment. You act as the backbone of project operations by maintaining structure, accuracy, and clear communication, enabling project teams to focus on delivering high-quality outcomes.

Working closely with project managers, PMO teams, and stakeholders, you help drive progress, maintain oversight, and support the successful delivery of projects.

Key Responsibilities

Project Support & Coordination

• Support project managers with day-to-day project operations

• Organize and facilitate project meetings, workshops, and steering committees

• Capture meeting outcomes, decisions, and action items, and track follow-ups

• Monitor project timelines, milestones, and sprint cycles

• Identify process inefficiencies and collaboration bottlenecks

• Set up and manage digital project environments (e.g., collaboration platforms like Teams)

Progress Monitoring & Reporting

• Maintain accurate and up-to-date project documentation

• Manage issue logs, risk registers, and action trackers

• Ensure all project files are complete, accessible, and well-organized

• Develop and maintain dashboards and project reports

• Track progress against plans and highlight variances

• Support financial tracking, including budgets, forecasts, and invoice validation

Capacity & Resource Management

• Assist with resource planning and capacity tracking

• Maintain accurate records of resource allocation and utilization

• Identify discrepancies between planned and actual hours

• Support validation of timesheets and project effort tracking

Requirements

• Bachelor’s degree or equivalent level of thinking and working

• Minimum of 2 years’ experience in project support or a similar role

• Strong organizational and communication skills

• Ability to manage multiple priorities while maintaining attention to detail

• Analytical, structured, and proactive approach to problem-solving

• Experience with Microsoft Office 365 (knowledge of project tools is advantageous)

• Ability to work both independently and collaboratively

Key Competencies

• Proactive and solution-oriented mindset

• Strong attention to detail and accuracy

• Confident communicator who asks questions and challenges where necessary

• Highly organized with the ability to maintain oversight across multiple projects

• Service-oriented with a strong sense of ownership

Why Apply

This role is ideal for someone who enjoys creating structure, supporting teams, and contributing to meaningful project outcomes. You will have the opportunity to work in a collaborative and fast-paced environment where innovation and continuous improvement are highly valued.

Wat breng jij als Project Support Specialist/Officer

Wat bieden wij vanuit ITproposal B.V.