Over de functie

The Project Support Specialist plays a critical role in supporting the successful delivery of multiple projects within a dynamic and fast-paced environment. This role ensures that project processes run efficiently, information is accurate, and teams are fully enabled to focus on their core objectives.

Working closely with project managers, PMO teams, and stakeholders, the Project Support Specialist acts as a central point of coordination, helping to drive structure, clarity, and progress across projects.

Key Responsibilities

Project Support & Coordination

• Provide day-to-day support to project managers

• Organize and coordinate project meetings, workshops, and steering committees

• Document key decisions, actions, and outcomes from meetings

• Monitor project timelines, milestones, and sprint cycles

• Identify and escalate process inefficiencies or collaboration challenges

• Set up and maintain digital collaboration environments (e.g., Microsoft Teams)

Progress Monitoring & Reporting

• Maintain accurate and up-to-date project documentation

• Manage issue logs, risk registers, and action trackers

• Ensure all project information is complete, structured, and accessible

• Develop and maintain dashboards and status reports

• Track progress against plans and highlight deviations

• Support financial tracking, including budgets, forecasts, and invoice validation

Capacity & Resource Management

• Support resource planning and capacity tracking

• Maintain accurate records of resource allocation and utilization

• Identify gaps between planned and actual hours worked

• Assist in validating timesheets and effort tracking

Candidate Profile

Requirements

• Bachelor’s degree or equivalent level of working and thinking

• Minimum of 2 years’ experience in project support or a similar role

• Strong organizational and communication skills

• Ability to manage multiple priorities with attention to detail

• Analytical, structured, and proactive approach

Skills & Competencies

• Proactive and solution-oriented mindset

• Strong attention to detail and accuracy

• Confident communicator who asks questions and challenges when needed

• Ability to work independently and collaboratively

• Service-oriented with a strong sense of ownership

• Experience with Microsoft Office 365 (knowledge of project management tools is advantageous)

Why Apply

This role is ideal for someone who enjoys creating structure, supporting teams, and contributing to the successful delivery of projects. You will work in a collaborative environment where innovation, continuous improvement, and quality are highly valued.

Wat breng jij als Project Support Specialist

Wat bieden wij vanuit ITproposal B.V.